Click here for the latest Editing
To make the sets of log book
scans available as Ship Histories to naval and family historians together
with the transcribed information or 'events', suitably edited.
Minimum transcribed information should normally be Date and
Location (From/To or At)
Editors can, if they wish, add other
significant events from the scans - ships encountered, port and anchorage arrivals
and departures, personnel coming and going, action and battle
details, and from time to time, descriptions of shipboard and
voyage routines, sick lists etc.
IF IN DOUBT, REMEMBER, RESEARCHERS HAVE ACCESS TO THE
ORIGINAL LOG SCANS
ALSO THAT THE EDITING SHOULD BE AN ENJOYABLE AND INTERESTING
1. Check the status of the
ship histories - edited, formatted, or to be formatted
2. Select a ship you would like to work on -
click for brief details and image of each ship.
The WORD files range from 225Kb to around 2,500Kb. Editing each ship should take a
few hours up to a number of
3. Let Naval-History.Net
know which ship you would like to edit, and the formatted WORD file will be
emailed to you. Formatting means the log page links have been activated,
dates edited, and month and year headings added. A quick check has been
made to ensure the log pages are in date order, but this should not be
4. There are groups of links, sometimes at the start of
each month, sometimes at the end (and also in the middle). You can, if
you wish, open these, and assign the first two categories to the beginning or end of the appropriate
months; also delete any blank or repeated pages.
5. For each day within the month:
5.1 Remove any location duplications (From/To or At)
and check spelling if necessary.
5.2 Delete duplicated events (up
to six volunteers may have entered information), check transcription
and spelling, add the time with am or pm if necessary, and arrange events in time
order. The original headings - Place: Sighted: Ship: Met: Other:
etc can be removed at this stage. To save time, use "find and replace".
5.3 It is up to you if you want to add any more information
from the scans -
ships encountered and the result, port or anchorage arrivals and departures,
personnel coming and going, action and battle details, and from time
to time, a description of shipboard and voyage routines, sick lists
Again, if in doubt,
you can always check edited ship histories listed on the homepage
6. When editing is completed, the Ship History will be
updated and credited to the Editor(s). Editor(s) might even go further and
consider publishing the information in book form, including e-books.
7. Once completed, you can always select another ship to work
Based on experience too
date and in no particular order:
Some of the abbreviations used: ' - miles; "anchor shape" -
anchored; a/c - altered course; as reqte - as requisite; as reqd - as
required; brg - bearing; cos or co & spd - course and speed; incd or
Incr - increased; recd - received; red - reduced.
Perhaps add the occasional personal observation -
Another day swinging round an anchor in Scapa Flow,
Orkneys in February.
Possibly follow editing with proof-reading.
Include as much as you want from the logs to build a
story that interests you.
You will need to have or acquire some knowledge of naval
terminology e.g. "Commenced as reqd for chasing AE1" should have
read "Course & speed as reqd for closing AE1"
If the ship is continually at sea, it can be helpful to add the
True Bearing and Distance at noon.
You may have to check the spelling of some locations,
ships, naval equipment - Google often helps, but in some cases, old maps, charts
and atlases, Seamanship Manuals etc. might be useful. If in doubt, make a
best guess and add (?)
Some days may have two log book scans e.g. one with Notes
pasted on to the page. In other cases, one log page may cover two or
even more days. When the ship is out of commission, the log books often cease
With the largest files - you might want to share the work
with other editors.
By working on the same ship, you get used to the writing in
the log book.
Use 12 hour clock specifying am or pm
If the time is not given for an event, you can read off 'am' or
'pm' from the left column of the log page.
If you happen to know or find out the type or class
of ship that is encountered, a particularly obscure location, what a
strange piece of equipment is used for, don't waste it. Add the
information in brackets. The same goes for links to relates sites and books.
You will sometimes find transcribed information that
does not make sense, and cannot be found in the log book scan e.g. Visited Roman Catholic Church
in the middle of the Atlantic!
The Old Weather forum can be used to share other
editing experiences like this.
Thank you and Good Luck
Gordon Smith, Naval-History.Net and the Old